Privacy Policy

Maya HTT Privacy Policy

Updated: May 25, 2018

Protecting your privacy is important to Maya Heat Transfer Technologies Ltd. (“Maya”, “we”, “us”, “our”). This policy (the “Privacy Policy”) describes the ways in which we may collect, use, disclose or otherwise manage your personal information, through the use of our website at www.mayahtt.com (the “Website”), our social media accounts and/or our products and services (collectively, the “Applications”). For clarity, the term Website as defined herein also includes any other web pages owned or controlled by Maya.

We limit the collection of personal information to information which is reasonably required to fulfill the purposes for which it is collected. Please do not provide us with the personal information of third party individuals in the course of your use of the Applications, without obtaining their express consent for such a disclosure.

By using the Applications, you consent to the processing of your personal information in accordance with this Privacy Policy. Moreover, your visit of the Website is also subject to our Terms & Conditions accessible here: https://www.mayahtt.com/about-us/terms-conditions. If you do not consent, please discontinue the use of the Applications immediately.

  • When do we collect personal information?

We collect information that you provide to us when you use our Applications, including when you participate in activities such as:

  • Visit our Website;
  • Subscribe to our newsletters;
  • Contact us with a question, comment or complaint;
  • Engage with us on social media;
  • Participate in one of our webinars or other type of event;
  • Purchase Maya products and/or services;
  • Request technical support through our ticketing system; or
  • During phone calls with sales representatives.
  • What personal information do we collect about you?

We may collect the following personal information:

  • Newsletters. If you subscribe to our newsletter using the designated newsletter subscription form on the Website, we ask you for your email address. We may ask your consent to send you our newsletter when you fill in forms on our Website that request personal information, or in other contexts where you provide personal contact information through the use of our Applications.
  • Customer Service. If you contact us with a comment, question or feedback through one of our electronic forms, through email or via telephone, we collect your name, email address, company name, telephone number and the comments, suggestions or feedback you provide.
  • Social Media. If you engage with us on or through third-party social networking websites, plug-ins or applications, you may allow us to have access to certain information associated with your social media account (e.g. name, username, email address, profile picture, date of birth, gender).
  • Website Information. When you visit our Website, we collect your IP (Internet Protocol) address and clickstream and other related information such as the websites you visit immediately before and immediately after visiting our Website, page requests, browser type, operating system, the Internet service provider you use, the number of visits to our Website, and the date and average time spent on our Website.
  • Maya Events. If you participate in a webinar or any other event organized by Maya, we may collect your name, email address, company name, title, address, telephone number, gender, date of birth, IP (Internet Protocol) address and event attendance details.
  • Maya Products and Services. If you purchase Maya products and/or services we collect your name, company name, title, phone number, business address, date of birth, billing and transactional information, user IDs and passwords and contact preferences.
  • Technical Support. If you request technical support through our ticketing system we collect your name, company name, title, photo, phone number and business address.
  • Third Party Information. We may obtain information about you from other sources, including service providers and business partners (such as our channel partners (resellers), business contact databases and enrichment service providers), and combine such information with information we have collected about you.
  • How do we use the personal information we collect about you?

We limit the collection of personal information to that which is reasonably required to fulfill the purposes for which it is collected, namely:

  • To send you newsletters or other information that you have consented to receive, as long as you want them;
  • To deliver you Maya products and services you have requested and to process transactions;
  • To respond to your requests or provide information requested by you;
  • To send administrative or account-related information to you;
  • To manage your account and provide support or other services, such as product updates, fixes and product and service recommendations;
  • To obtain and understand your feedback or user experience;
  • To monitor and/or improve our Applications, to determine how our Website is being used, to identify popular areas of our Website and analyze trends and usage patterns;
  • To personalize your experience on our Website and on the third-party social networking websites, plug-ins and applications, and providing you with other products or services you may request; or
  • Fulfill any other purpose expressly disclosed in this Privacy Policy or otherwise disclosed at the time you provide the information.

If we intend to use your personal information for a purpose that is not set out in this Privacy Policy or that otherwise requires your approval, we will ask you for your specific consent which you can withdraw at any time.
Maya will retain your personal information only as long as necessary to fulfill the purposes for which it was collected and will delete or destroy same once those purposes have been achieved and the personal information is no longer necessary. Maya will also destroy your personal information when a request is filed for this purpose, or compliant with Section 6 below.

  • How do we disclose your personal information?

We may share personal information about you with third parties in the following circumstances:

With our service providers. We may share your personal information with third parties, such as vendors, consultants, agents and other service providers who work on our behalf, who may process such personal information on our behalf for the purposes disclosed in Section 3 above. Examples include vendors and service providers who provide assistance with marketing, billing, processing credit card payments, data analysis and insight, technical support and customer service. Unless described in this Privacy Policy, we do not share, sell, rent, or trade any of your personal information with third parties for their own promotional purposes.

Business partners. We may provide your information to our channel partners, such as distributors and resellers, to fulfill product, service and information requests, to effectively deliver unified support, and to provide customers and prospective customers with information about Maya and its products and services.

From time to time, Maya may engage in joint sales or product promotions with selected business partners. If you purchase or specifically express interest in a jointly-offered product, promotion or service, we may share relevant personal information with those partners.

Please be aware that Maya does not control our business partners’ use of such information. Our partners are responsible for managing their own use of the personal information collected in these circumstances. We recommend you review the privacy policies of the relevant partner to find out more about their handling of your personal information.

Business transfers. In the event that we sell all or part of our business or make a sale or transfer of assets or are otherwise involved in a merger or business transfer, we may transfer your personal information to a third party as part of that transaction.

Compliance with Law. Maya, its affiliates and its third-party service providers may disclose your personal information in response to a search warrant or other legally valid inquiry or order, or as otherwise required by applicable law. We may also disclose personal information where necessary for the establishment, exercise or defense of legal claims, as otherwise permitted by law.

  • How do you access, update and correct your personal information?

In order to assist you in a professional manner, the personal information that you provide to us must be accurate, complete and current. You may access, update and correct any inaccuracies in your personal information that is in our control and custody by sending an email to privacy@mayahtt.com.

  • How can you withdraw your consent to the collection, use and disclosure of your personal information?

You may withdraw your consent to the collection, use and disclosure of your personal information at any moment. However, in the event you withdraw your consent, we may not be able to continue to respond to inquiries, provide adequate technical support or otherwise assist you in connection with the Applications.

With respect to marketing communications in particular, you may choose whether or not you would like to receive such communications from us. You may change your preferences with respect to marketing communications at any time clicking the “unsubscribe” link at the bottom of each email you receive from us, or emailing us at privacy@mayahtt.com and specifying that you no longer consent to receiving email, direct mail and/or phone communications.

  • How do we use cookies and other technologies?

Our Website uses a technology called “cookies”. A cookie is a tiny element of data that our Website can send to your browser, which may then be stored on your hard drive so we can recognize you when you return. We use cookies to help us understand which areas of our Website are useful and which areas need improvement, which assists us in planning for future improvements to the Website. You may set your Web browser to notify you when you receive a cookie or not to accept certain cookies. However, if you decide not to accept cookies from our Website, you may not be able to take full advantage of all of the features of our Website. Some of our third-party service providers use cookies on our site and network sites (for example, advertisers and advertising technology). However, we have no access to or control over these cookies.

Our Website may also use a technology called “tracer tags” or “Web Beacons”. This technology allows us to understand which pages you visit on our Website. These tracer tags are used to help us optimize and tailor our Website for you and other future visitors to our Website.

  • How to we protect your personal information?

Maya protects your personal information by using administrative, technical and physical safeguards appropriate to the sensitivity of the personal information. We use physically secure facilities, industry standard security tools and practices, and clearly defined internal policies and practices. Security measures are in place to protect the loss, misuse and alteration of the personal information under our control. Personal information is stored in secure environments that are not available to the public (e.g., restricted access premises, locked rooms and filing cabinets) and access to personal information is limited to only employees, contractors and agents necessary to fulfill Maya’s obligations for the use of the Website and the Applications. To prevent unauthorized electronic access to the personal information, any information that is stored in electronic form is protected in a secure electronic and physical environment.
Whenever sensitive personal information is transferred through the Internet, Maya uses encryption or similar technology to protect the content of the personal information transferred.

  • Does Maya transfer your personal information across national borders?

In some circumstances, personal information may be processed and stored outside of Canada by Maya, a Maya affiliate or a third-party service provider, and such personal information may be subject to disclosure in accordance with the laws applicable in the jurisdiction in which the information is processed or stored. These laws may not provide the same level of protection as Canadian privacy laws.

  • How does Maya treat third party links?

The Website may contain links to other websites that we do not own or operate. Except as provided herein, we will not provide any of your personal information to these third parties without your consent. The linked websites may have separate and independent privacy statements, notices and terms of use, which we recommend you read carefully. We do not have any control over such websites, and therefore we have no responsibility or liability for the manner in which the organizations that operate such linked websites may collect, use or disclose, secure and otherwise treat your Personal Information.

  • Will this privacy policy change?

We may revise this Privacy Policy from time to time. If we decide to change our Privacy Policy, we will post the revised policy here. To ensure that you are informed of our most up-to-date privacy terms, we suggest that you periodically consult this Privacy Policy page.

  • How to contact us?

If you have any questions, comments or concerns about our privacy practices, or wish to challenge same, please contact our Privacy Officer by email at privacy@mayahtt.com or by telephone at 1.800.343.6292 from the U.S. and Canada, or 1.514.369.5706 if calling from elsewhere in the world.

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